![]() You'll write tasks down, organize and review them, then actually complete tasks instead of spending all your time trying to remember them. Reflect on your work, reviewing your projects to make sure the tasks are still relevant and to make sure you didn't forget anything. Organize your tasks, pulling similar tasks together to complete at once or grouping project tasks into a workflow so you do each step in order. Decide if they're really important-and if so, what action needs to be taken to complete them. For that, GTD is a 5-step process:Ĭapture everything that needs to be done by writing down your tasks, ideas, projects, and more.Ĭlarify your ideas. You'll then need a system to come back and revisit those tasks-and actually get those things done. Instead of remembering everything that needs to be done, write each task and idea down to clear out your mind. "Your mind is for having ideas, not holding them," says author David Allen in his book Getting Things Done. That's the core problem the Getting Things Done or GTD methodology tries to solve. When you're trying to remember the things you need to do, the ideas you just came up with, your long-term goals, and the stuff you need to pick up at the store this evening, odds are you'll forget something. Your brain can only remember so many things at once. It's easy to forget things we need to do-too easy, in fact. Experienced OmniFocus 2 users will probably know if they need these features right out of the gate, but newbies might want to wait a bit and see if their workflows will benefit from these powerful additional features.Your mind is for having ideas, not holding them. Opting into Pro mode adds the Custom Perspectives and Custom Sidebar from the desktop version. You can unlock Pro mode via in-app purchase for an additional $20 (Pro features are free for existing owners of OmniFocus for iPad). Speaking of upgrades, OmniFocus 2 for iPad follows in the footsteps of its Mac counterpart by offering Standard and Pro features.īuying the app for $30 from the App Store gives you standard features. Taken together, these features greatly enhance the usability of OmniFocus on iOS, and are worth the price of the upgrade on their own. Additionally, a Today extension allows you to view OmniFocus tasks in Notification Center, and mark them as complete without needing to ever open the app itself. Now, you can add tasks to OmniFocus from anywhere that supports iOS 8’s sharing panel, making it much easier to create tasks from web pages, for example. This new version also supports new iOS 8 technologies, including Extensions. That way you won’t even see the tasks it’s not time to worry about yet. It’s handy interface elements like this that make OmniFocus for iPad 2 a standout amongst the various less-expensive and less functional task managers crowding the Productivity section of the App Store.Įvery task can have a due date as well as a “defer until” start date. OmniFocus’ Forecast view gives you a rolling calendar-style peek at your to-do list in the coming days, and new, subtle color-coding throughout the app indicates the status of each of your projects, without needing to dive into each one individually for a deeper view. ![]() More flexible Perspectives allow you to build and save highly-detailed custom views of your OmniFocus tasks, so that you can quickly jump to just the items that are relevant now. Version 2 now supports background syncing, so that your OmniFocus data stays consistent across platforms, without the need to manually sync your information. Gone are the dark grays and blacks of the previous version, in favor of the lighter, cleaner look of OmniFocus 2 for Mac. ![]() OmniFocus 2 for iPad sports a refreshed interface. Adding Contexts to your tasks allows you to drill down to the tasks you can actually complete now, with the resources you have at hand. If you’re at home, seeing a list of items you need to follow up on with your boss isn’t all that helpful. You can read Allen’s books for more on that, but the TL DR version goes something like this: A context is a person, place, or thing you need to accomplish certain tasks. ![]() It’s pretty standard stuff, but where OmniFocus sets itself apart is in the use of Contexts.ĭavid Allen’s Getting Things Done philosophy. The Projects tab shows you a high-level view of all your multi-step projects, and from there you can dive into individual projects as needed. Inbox is the core of OmniFocus, where you can quickly add and complete tasks. OmniFocus gives you tons of flexibility for organizing and viewing your tasks by project or context, without too much clutter. ![]()
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